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1.    The student should have the following before accessing the link provided below:  a) an active Gmail account; b) student and parents’/guardian’s signature in jpeg format; and, c) recent 2”x2” color photo with white background and name tag with the following format: SURNAME, FIRST NAME, MIDDLE INITIAL, also in jpeg format. A computer-generated and cropped photo will not be accepted

 

2.    The student accomplishes the Google form on this link: Enrollment Form.  (Please note that the link will be accessible only during the registration period, that is, June 14-16, 2021 for School Year 2021-2022.)

 

NOTE:  Accomplishing the Google form will serve as confirmation of enrollment.  Failure to confirm will mean disinterest to enroll in CLSU and result in the forfeiture of the slot reserved for the student.

 

3.    After accomplishing the Google Form, the student waits for an email where the following information will be specified:

 

a.    Log-in credentials to the Student Access Module;

b.    Instructions on how to download and print registration form;

c.    Student’s official e-mail address (name@clsu2.edu.ph) to be used in the Google Classroom.

 

4.    The student should be ready with the documents listed below to be submitted to the Office of Admissions (OAD) on or before August 31, 2021.  Documents should be placed in a long folder and inserted in a brown envelope.  The following should be written in front of the envelope: Full Name; Course; and Contact Number.  The documents can be submitted to OAD through the drop box located at the University Main Gate or by courier (LBC, JRS, etc.) addressed to:

 

The Dean

Office of Admissions

Central Luzon State University

Science City of Muñoz, Nueva Ecija

 

Students who fail to submit the required documents will be barred from enrolling during the second semester of the current school year.

 

a)    Original copy of Senior High School Card (Form 138), for Incoming First-year student or Transfer Credentials/Honorable Dismissal, Transcript of Records/Certification of Grades, Certification of Good Moral Character from the previous school, for Transferee.  (A transfer student must not have more than 25% failure in all units taken during the last semester.)

b)    Original copy of Birth Certificate, issued by the Philippine Statistics Authority (PSA)  

c)    Two pieces recent 2”x2” color photo with white background and name tag with the following format: SURNAME, FIRST NAME, MIDDLE INITIAL. A computer-generated and cropped photo will not be accepted

d)    Additional documents for recipients of Scholarship/Study Grant

·   For Children of CLSU EmployeeAffidavit of parents (CLSU employee).  Forms are available at the Office of Admissions.

·   For other scholarship/financial grantees. Certificate/Notice of Award of the scholarship/financial grant.

NOTE: The OAd will inform the concerned faculty member that you have officially dropped his/her subject. There is no need to have the dropping form signed. There is no need to send their dropping form to their RIC’s.

(For clients with a computerized record on file:  Graduates from 2001 to present; Inactive Students)

Office or DivisionOffice of Admissions
ClassificationFrontline Service
Type of TransactionGovernment-to-Citizens (G2C)
Who may availGraduates / Inactive Students / Authorized Representative
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Accomplished request form (1 copy)Office of Admissions via CLSU Website: https://clsu.edu.ph
Proof of Payment/Bank Deposit SlipRequesting Party/Bank
Authorization Letter (if representative is sent)Requesting Party
ID or equivalent documentRequesting Party
Passport-sized ID picture with name tag (if for board examination)Requesting Party
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 20201. NoneNone
2. Accomplish the downloaded request form from the link provided on the website2. NoneNone
3. Send accomplished request form via email to oad-fls@clsu.edu.ph3. Retrieve academic record; Check if computerized Transcript of Records (TOR) is on file; Advise the client to pay the corresponding feeNone5 minutesFrontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip₱100.00 per page5 minutesBank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph5.1. Schedule the release of TOR through email



5.2. Prepare, check, re-check, and sign the TOR
None2 minutes



5 minutes
Frontline Personnel
Office of Admissions



Frontline Personnel
Records Management Officer
Registrar
Dean
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the TORNone1 Minute



Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

#1 Issuance of Transcript of Records

Citizens Charter

(For clients with a computerized record on file:  Graduates from 2001 to present; Inactive Students) Office or Division Office of Admissions Classification Frontline Service Type of Transaction Government-to-Citizens (G2C) Who may avail Graduates / Inactive Students / Authorized Representative CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished request form (1 copy) Office of Admissions via CLSU […]

(For clients without a computerized record on file: Graduates from 2000 and earlier; Inactive Students)

Office or DivisionOffice of Admissions
ClassificationFrontline Service
Type of TransactionGovernment-to-Citizens (G2C)
Who may availGraduates / Inactive Students / Authorized Representative
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Accomplished request form (1 copy)Office of Admissions
Proof of Payment/Bank Deposit SlipRequesting Party/Bank
Authorization Letter (if representative is sent)Requesting Party
ID or equivalent documentRequesting Party
Passport-sized ID picture with name tag (if for board examination)Requesting Party
University Clearance (if not available on file)Office of Admissions
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 20201. NoneNone  
2. Accomplish the downloaded request form from the link provided on the website2. NoneNone  
3. Send accomplished request form via email to oad-fls@clsu.edu.ph3. Retrieve academic record; Check if computerized Transcript of Records (TOR) is on file; Advise the client to pay the corresponding feeNone5 minutesFrontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip₱100.00 per page5 minutesBank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph5.1. Set the date for the release of TOR through email

5.2. Prepare, check, re-check, and sign the TOR
None2 minutes

4 hours
Frontline Personnel
Office of Admissions
Frontline Personnel
Records Management Officer
Registrar
Dean
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the TORNone1 Minute



Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

#2 Issuance of Transcript of Records

Citizens Charter

(For clients without a computerized record on file: Graduates from 2000 and earlier; Inactive Students) Office or Division Office of Admissions Classification Frontline Service Type of Transaction Government-to-Citizens (G2C) Who may avail Graduates / Inactive Students / Authorized Representative CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished request form (1 copy) Office of Admissions Proof of […]

(For lost diploma)

Office or DivisionOffice of Admissions
ClassificationFrontline Service
Type of TransactionGovernment-to-Citizens (G2C)
Who may availGraduates or their Authorized Representative
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Accomplished request form (1 copy)Office of Admissions
Proof of Payment/Bank Deposit SlipRequesting Party/Bank
Affidavit of LossRequesting Party
ID or equivalent documentRequesting Party
Authorization letter (if representative is sent)Requesting Party
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 20201. NoneNone  
2. Accomplish the downloaded request form from the link provided on the website2. NoneNone  
3. Send accomplished request form via email to oad-fls@clsu.edu.ph3. Verify academic record;
Advise to send an e-copy of Affidavit of Loss (Original copy will be given upon release of the diploma)
Advise client on the amount to pay
None2 minutesFrontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip₱300.00 per page5 minutesBank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph5.1. Schedule the possible release of the diploma through email.

5.2. Prepare, check, re-check, and sign the Diploma

5.3. Sign the Diploma
None2 minutes

2 minutes

4 minutes
Frontline Personnel
Office of Admissions

Frontline Personnel
Office of Admissions

Dean of Admissions
College Dean
Board Secretary
University President
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the DiplomaNone1 Minute




Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

#3 Issuance of Diploma (Second Copy)

Citizens Charter

(For lost diploma) Office or Division Office of Admissions Classification Frontline Service Type of Transaction Government-to-Citizens (G2C) Who may avail Graduates or their Authorized Representative CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished request form (1 copy) Office of Admissions Proof of Payment/Bank Deposit Slip Requesting Party/Bank Affidavit of Loss Requesting Party ID or equivalent document […]

(Certification of Graduation, GPA, Enrollment, CAV, etc.)

Office or DivisionOffice of Admissions
ClassificationFrontline Service
Type of TransactionGovernment-to-Citizens (G2C)
Who may availGraduates/ Inactive Students/ Enrolled Students/ Authorized Representative
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Accomplished request form (1 copy)Office of Admissions
Proof of Payment/Bank Deposit SlipRequesting Party/Bank
ID or equivalent documentRequesting Party
2 sets of TOR/Diploma (xerox copy, for CAV)Requesting Party
Authorization letter (if representative is sent)Requesting Party
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 20201. NoneNone
2. Accomplish the downloaded request form from the link provided on the website2. NoneNone
3. Send accomplished request form via email to oad-fls@clsu.edu.ph3. Retrieve academic record; Advise the client to pay the corresponding feeNone5 minutesFrontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip₱Ordinary Certification Fee – ₱50.00; CAV Fee – ₱100.005 minutesBank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph5. Schedule release of the document

Process the request

None2 minutes

3 minutes
Frontline Personnel
Office of Admissions

Frontline Personnel
Office of Admissions

Records Management
Officer or Registrar
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the Document/sNone1 Minute



Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

#4 Issuance of Certification

Citizens Charter

(Certification of Graduation, GPA, Enrollment, CAV, etc.) Office or Division Office of Admissions Classification Frontline Service Type of Transaction Government-to-Citizens (G2C) Who may avail Graduates/ Inactive Students/ Enrolled Students/ Authorized Representative CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished request form (1 copy) Office of Admissions Proof of Payment/Bank Deposit Slip Requesting Party/Bank ID or equivalent […]

I. DIFFERENT FRONTLINE SERVICES AVAILABLE ONLINE

A. REQUEST FOR TOR, DIPLOMA AND CERTIFICATIONS

 Fill up the downloadable Request Form and send it to oad-fls@clsu.edu.ph.

B. REQUEST FOR AUTHENTICATION OF DOCUMENTS/CAV

 1. Place the document to be authenticated in a brown envelope with your contact information (NAME, EMAIL & CONTACT NUMBER) and fill up the downloadable Request form and place it in the drop box at the CLSU main gate.

II. WAIT FOR A MESSAGE ADVICE FROM CLSU OAD – FLS STAFF THRU EMAIL BEFORE PROCEEDING TO STEP III.

III. HOW TO PAY

 Upon receiving payment instructions thru email from CLSU OAD-FLS Staff, you may proceed to the following payment options:

Option A. Over-the-Counter payment to the nearest LandBank branch.

  1. Deposit/Payment must be made under the following:

  Account Name: CLSU Income Account F-164
  Account Number: 2961-0384-16

Option B. Payment thru LandBank online banking (Link.BizPortal)

1. Payment must be made with these simple steps:

 a) Go to www.landbank.com and go to LANDBANK Link.BizPortal.

 b) Then, click PAY NOW.

 c) Type a merchant name (e.g. CENTRAL LUZON STATE UNIVERSITY) on the search field then click Continue.

 d) Select Transaction Type (e.g. DIPLOMA/TOR or OAD/Cert. Fees).

 e) Select Payment Options (e.g. LANDBANK).

 f) Fill-out Transaction Details and review provided information. Then, click Submit.

 g) View and take a screenshot of your Payment Confirmation.

  Note: a processing fee is charged on top of the fees to be paid.

IV. SENDING PROOF OF PAYMENT

Send a Xerox/Digital copy or photo of the deposit slip, payment confirmation, or official receipt, which serves as proof of payment to oad-fls@clsu.edu.ph

V. CLAIMING OF DOCUMENTS

  You may select how we will send you the documents

Option A. Dropbox – Pick up personally or by another person with a letter of authority at the CLSU Main gate. The schedule of release is 10-11 am and 3-4 pm.

Option B. Courier – Send a Prepaid Courier Pack.

_______________________
*Effective December 2020

Procedure for Processing Requests of Frontline Services

Frontline Services

I. DIFFERENT FRONTLINE SERVICES AVAILABLE ONLINE A. REQUEST FOR TOR, DIPLOMA AND CERTIFICATIONS  Fill up the downloadable Request Form and send it to oad-fls@clsu.edu.ph. B. REQUEST FOR AUTHENTICATION OF DOCUMENTS/CAV  1. Place the document to be authenticated in a brown envelope with your contact information (NAME, EMAIL & CONTACT NUMBER) and fill up the downloadable […]

PART I. Students Applying to Transfer to CLSU

Basic Requirements for Transfer Students

    1. Applicants must meet all the prescribed admission requirements of the university and the concerned college.
      1. Must take and pass the university admission test if he has not completed at least 36 credit units of college courses.
      2. Must submit a scanned copy of credentials (in jpg or pdf format), as follows:
          • Original and photocopy of the birth certificate issued by the Philippine Statistics Agency (PSA)
          • Two 2″x2″ colored ID pictures (must be placed in the enrollment form)
          • Certificate of good moral character
          • Certificate of honorable dismissal or transfer credential
          • Copy of grades (presented by semester and with descriptive title) signed by the registrar of the school of origin or official transcript of records
          • A duly accomplished enrollment form
    2. Applicants must not have failed more than 25 percent of the subjects taken during the last semester.
    1. Only students who have enrolled in any course leading to a degree program are admitted as transferees.
    1. Official documents must be submitted before admission in the following semester; otherwise, enrollment will not be permitted.

1. The applicant sends an e-mail to oad-fls@clsu.edu.ph with the subject line “Specific Course” (Ex. BS Agriculture). The applicant attaches in the e-mail a scanned copy of the Transcript of Records (TOR) or Certification of Grades (COG) for the initial evaluation by the Office of Admissions (OAD).

2. The OAD’s frontline personnel evaluates the attached TOR or COG. If qualified to transfer, he/she sends an editable enrollment form to the interested student.

3. The applicant accomplishes the form and saves it in pdf or jpg file format.

4. The applicant attaches the scanned copy of the documents stated in item 1.b of the basic requirements above.

5. The applicant sends all the documents as an attachment to oad-fls@clsu.edu.ph with the subject heading TRANSFEREE TO CLSU – COURSE

  Example: TRANSFEREE TO CLSU – BS AGRICULTURE

6. The OAD forwards the e-mail to the concerned college or department for further evaluation.

7. If the college or department finds the applicant qualified, he/she returns the documents by e-mail to OAD. If not qualified, the college or department returns the documents to the applicant’s e-mail address.

8. Finally, OAD notifies the applicant and sends him the Registration Procedure through e-mail.

PART II. Student Who Wishes to Transfer to other Higher Education Institutions

NOTE: Only students who have complete entrance credentials (Form 138, Form 137-A, Original Birth Certificate) can process their application for Transfer Credentials

1. The student downloads the Application for Clearance Form (ACA.OAD.YYY.F.029).

2. The student accomplishes the clearance form and saves the form as a pdf or jpg file.

3. The student sends the pdf or jpg file as an e-mail attachment to the official e-mail of the Record-in-charge (RIC) handling the student’s record with the subject heading “APPLICATION FOR CLEARANCE”. The official e-mail address of the RIC is listed below:

  CAG courses – ric_cag@clsu2.edu.ph

  CASS courses – ric_cass@clsu2.edu.ph

  CBAA courses – ric_cbaa@clsu2.edu.ph

  CED courses – ric_ced@clsu2.edu.ph

  CEN courses – ric_cen@clsu2.edu.ph

  CF courses – ric_cf@clsu2.edu.ph

  CHSI courses – ric_chsi@clsu2.edu.ph

  COS courses – ric_cos@clsu2.edu.ph

  CVSM courses – ric_cvsm@clsu2.edu.ph

4. The RIC evaluates the records of the student as to the submission of entrance credentials as well as clearance from accountabilities based on the list provided by the concerned College, Accounting Office, Office of Student Affairs, and University Library.

5. If the student has complied with and cleared of all those stated in Item No. 4, the RIC informs the student through e-mail the amount to be paid for his transfer credentials and transcript of records (TOR).

6. The student pays either of the two methods:

  1. Over the counter payment to a LandBank branch near his residence

      Account Name:  CLSU Income Account F-164
      Account Number: 2961-0384-16

    The student scans or takes a clear photo of the deposit slip and send it back as an attachment by replying to the e-mail address who send you the amount to be paid.
    (Reminder: The student should indicate in the deposit slip his/her complete name and course)

  2. Through electronic fund transfer using LandBank Link.BizPortal
      • Go to www.landbank.com and click LANDBANK Link.BizPortal
      • Click PAY NOW
      • Type of select a merchant name (e.g. Central Luzon State University) on the search field then click Continue
      • Select Transaction Type (e.g. Diploma/TOR)
      • Select Payment Options (e.g. LANDBANK)
      • Fill-out Transaction Details and review provided information. Then, click Submit.

    After payment confirmation, take a screenshot. Send back the proof of payment as an attachment by replying to the e-mail address who sends the amount to be paid.

7. The RIC after receiving the proof of payment, informs the student when the documents will be ready for release.

Wait for further Announcement. Thank You