Blog

(For clients with a computerized record on file:  Graduates from 2001 to present; Inactive Students)

Office or Division Office of Admissions
Classification Frontline Service
Type of Transaction Government-to-Citizens (G2C)
Who may avail Graduates / Inactive Students / Authorized Representative
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Accomplished request form (1 copy) Office of Admissions via CLSU Website: https://clsu.edu.ph
Proof of Payment/Bank Deposit Slip Requesting Party/Bank
Authorization Letter (if representative is sent) Requesting Party
ID or equivalent document Requesting Party
Passport-sized ID picture with name tag (if for board examination) Requesting Party
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 2020 1. None None
2. Accomplish the downloaded request form from the link provided on the website 2. None None
3. Send accomplished request form via email to oad-fls@clsu.edu.ph 3. Retrieve academic record; Check if computerized Transcript of Records (TOR) is on file; Advise the client to pay the corresponding fee None 5 minutes Frontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip ₱100.00 per page 5 minutes Bank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph 5.1. Schedule the release of TOR through email



5.2. Prepare, check, re-check, and sign the TOR
None 2 minutes



5 minutes
Frontline Personnel
Office of Admissions



Frontline Personnel
Records Management Officer
Registrar
Dean
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the TOR None 1 Minute



Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

(For clients without a computerized record on file: Graduates from 2000 and earlier; Inactive Students)

Office or Division Office of Admissions
Classification Frontline Service
Type of Transaction Government-to-Citizens (G2C)
Who may avail Graduates / Inactive Students / Authorized Representative
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Accomplished request form (1 copy) Office of Admissions
Proof of Payment/Bank Deposit Slip Requesting Party/Bank
Authorization Letter (if representative is sent) Requesting Party
ID or equivalent document Requesting Party
Passport-sized ID picture with name tag (if for board examination) Requesting Party
University Clearance (if not available on file) Office of Admissions
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 2020 1. None None    
2. Accomplish the downloaded request form from the link provided on the website 2. None None    
3. Send accomplished request form via email to oad-fls@clsu.edu.ph 3. Retrieve academic record; Check if computerized Transcript of Records (TOR) is on file; Advise the client to pay the corresponding fee None 5 minutes Frontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip ₱100.00 per page 5 minutes Bank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph 5.1. Set the date for the release of TOR through email

5.2. Prepare, check, re-check, and sign the TOR
None 2 minutes

4 hours
Frontline Personnel
Office of Admissions
Frontline Personnel
Records Management Officer
Registrar
Dean
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the TOR None 1 Minute



Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

(For lost diploma)

Office or Division Office of Admissions
Classification Frontline Service
Type of Transaction Government-to-Citizens (G2C)
Who may avail Graduates or their Authorized Representative
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Accomplished request form (1 copy) Office of Admissions
Proof of Payment/Bank Deposit Slip Requesting Party/Bank
Affidavit of Loss Requesting Party
ID or equivalent document Requesting Party
Authorization letter (if representative is sent) Requesting Party
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 2020 1. None None    
2. Accomplish the downloaded request form from the link provided on the website 2. None None    
3. Send accomplished request form via email to oad-fls@clsu.edu.ph 3. Verify academic record;
Advise to send an e-copy of Affidavit of Loss (Original copy will be given upon release of the diploma)
Advise client on the amount to pay
None 2 minutes Frontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip ₱300.00 per page 5 minutes Bank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph 5.1. Schedule the possible release of the diploma through email.

5.2. Prepare, check, re-check, and sign the Diploma

5.3. Sign the Diploma
None 2 minutes

2 minutes

4 minutes
Frontline Personnel
Office of Admissions

Frontline Personnel
Office of Admissions

Dean of Admissions
College Dean
Board Secretary
University President
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the Diploma None 1 Minute




Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

(Certification of Graduation, GPA, Enrollment, CAV, etc.)

Office or Division Office of Admissions
Classification Frontline Service
Type of Transaction Government-to-Citizens (G2C)
Who may avail Graduates/ Inactive Students/ Enrolled Students/ Authorized Representative
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Accomplished request form (1 copy) Office of Admissions
Proof of Payment/Bank Deposit Slip Requesting Party/Bank
ID or equivalent document Requesting Party
2 sets of TOR/Diploma (xerox copy, for CAV) Requesting Party
Authorization letter (if representative is sent) Requesting Party
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 2020 1. None None
2. Accomplish the downloaded request form from the link provided on the website 2. None None
3. Send accomplished request form via email to oad-fls@clsu.edu.ph 3. Retrieve academic record; Advise the client to pay the corresponding fee None 5 minutes Frontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip ₱Ordinary Certification Fee – ₱50.00; CAV Fee – ₱100.00 5 minutes Bank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph 5. Schedule release of the document

Process the request

None 2 minutes

3 minutes
Frontline Personnel
Office of Admissions

Frontline Personnel
Office of Admissions

Records Management
Officer or Registrar
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the Document/s None 1 Minute



Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

I. DIFFERENT FRONTLINE SERVICES AVAILABLE ONLINE

A. REQUEST FOR TOR, DIPLOMA AND CERTIFICATIONS

 Fill up the downloadable Request Form and send it to oad-fls@clsu.edu.ph.

B. REQUEST FOR AUTHENTICATION OF DOCUMENTS/CAV

 1. Place the document to be authenticated in a brown envelope with your contact information (NAME, EMAIL & CONTACT NUMBER) and fill up the downloadable Request form and place it in the drop box at the CLSU main gate.

II. WAIT FOR A MESSAGE ADVICE FROM CLSU OAD – FLS STAFF THRU EMAIL BEFORE PROCEEDING TO STEP III.

III. HOW TO PAY

 Upon receiving payment instructions thru email from CLSU OAD-FLS Staff, you may proceed to the following payment options:

Option A. Over-the-Counter payment to the nearest LandBank branch.

  1. Deposit/Payment must be made under the following:

  Account Name: CLSU Income Account F-164
  Account Number: 2961-0384-16

Option B. Payment thru LandBank online banking (Link.BizPortal)

1. Payment must be made with these simple steps:

 a) Go to www.landbank.com and go to LANDBANK Link.BizPortal.

 b) Then, click PAY NOW.

 c) Type a merchant name (e.g. CENTRAL LUZON STATE UNIVERSITY) on the search field then click Continue.

 d) Select Transaction Type (e.g. DIPLOMA/TOR or OAD/Cert. Fees).

 e) Select Payment Options (e.g. LANDBANK).

 f) Fill-out Transaction Details and review provided information. Then, click Submit.

 g) View and take a screenshot of your Payment Confirmation.

  Note: a processing fee is charged on top of the fees to be paid.

IV. SENDING PROOF OF PAYMENT

Send a Xerox/Digital copy or photo of the deposit slip, payment confirmation, or official receipt, which serves as proof of payment to oad-fls@clsu.edu.ph

V. CLAIMING OF DOCUMENTS

  You may select how we will send you the documents

Option A. Dropbox – Pick up personally or by another person with a letter of authority at the CLSU Main gate. The schedule of release is 10-11 am and 3-4 pm.

Option B. Courier – Send a Prepaid Courier Pack.

_______________________
*Effective December 2020

PART I. Students Applying to Transfer to CLSU

Basic Requirements for Transfer Students

    1. Applicants must meet all the prescribed admission requirements of the university and the concerned college.
      1. Must take and pass the university admission test if he has not completed at least 36 credit units of college courses.
      2. Must submit a scanned copy of credentials (in jpg or pdf format), as follows:
          • Original and photocopy of the birth certificate issued by the Philippine Statistics Agency (PSA)

         

          • Two 2″x2″ colored ID pictures (must be placed in the enrollment form)

         

          • Certificate of good moral character

         

          • Certificate of honorable dismissal or transfer credential

         

          • Copy of grades (presented by semester and with descriptive title) signed by the registrar of the school of origin or official transcript of records

         

          • A duly accomplished enrollment form

         

    2. Applicants must not have failed more than 25 percent of the subjects taken during the last semester.

 

    1. Only students who have enrolled in any course leading to a degree program are admitted as transferees.

 

    1. Official documents must be submitted before admission in the following semester; otherwise, enrollment will not be permitted.

 

1. The applicant sends an e-mail to oad-fls@clsu.edu.ph with the subject line “Specific Course” (Ex. BS Agriculture). The applicant attaches in the e-mail a scanned copy of the Transcript of Records (TOR) or Certification of Grades (COG) for the initial evaluation by the Office of Admissions (OAD).

2. The OAD’s frontline personnel evaluates the attached TOR or COG. If qualified to transfer, he/she sends an editable enrollment form to the interested student.

3. The applicant accomplishes the form and saves it in pdf or jpg file format.

4. The applicant attaches the scanned copy of the documents stated in item 1.b of the basic requirements above.

5. The applicant sends all the documents as an attachment to oad-fls@clsu.edu.ph with the subject heading TRANSFEREE TO CLSU – COURSE

  Example: TRANSFEREE TO CLSU – BS AGRICULTURE

6. The OAD forwards the e-mail to the concerned college or department for further evaluation.

7. If the college or department finds the applicant qualified, he/she returns the documents by e-mail to OAD. If not qualified, the college or department returns the documents to the applicant’s e-mail address.

8. Finally, OAD notifies the applicant and sends him the Registration Procedure through e-mail.

PART II. Student Who Wishes to Transfer to other Higher Education Institutions

NOTE: Only students who have complete entrance credentials (Form 138, Form 137-A, Original Birth Certificate) can process their application for Transfer Credentials

1. The student downloads the Application for Clearance Form (ACA.OAD.YYY.F.029).

2. The student accomplishes the clearance form and saves the form as a pdf or jpg file.

3. The student sends the pdf or jpg file as an e-mail attachment to the official e-mail of the Record-in-charge (RIC) handling the student’s record with the subject heading “APPLICATION FOR CLEARANCE”. The official e-mail address of the RIC is listed below:

  CAG courses – ric_cag@clsu2.edu.ph

  CASS courses – ric_cass@clsu2.edu.ph

  CBAA courses – ric_cbaa@clsu2.edu.ph

  CED courses – ric_ced@clsu2.edu.ph

  CEN courses – ric_cen@clsu2.edu.ph

  CF courses – ric_cf@clsu2.edu.ph

  CHSI courses – ric_chsi@clsu2.edu.ph

  COS courses – ric_cos@clsu2.edu.ph

  CVSM courses – ric_cvsm@clsu2.edu.ph

4. The RIC evaluates the records of the student as to the submission of entrance credentials as well as clearance from accountabilities based on the list provided by the concerned College, Accounting Office, Office of Student Affairs, and University Library.

5. If the student has complied with and cleared of all those stated in Item No. 4, the RIC informs the student through e-mail the amount to be paid for his transfer credentials and transcript of records (TOR).

6. The student pays either of the two methods:

  1. Over the counter payment to a LandBank branch near his residence

      Account Name:  CLSU Income Account F-164
      Account Number: 2962-2220-08

    The student scans or takes a clear photo of the deposit slip and send it back as an attachment by replying to the e-mail address who send you the amount to be paid.
    (Reminder: The student should indicate in the deposit slip his/her complete name and course)

  2. Through electronic fund transfer using LandBank Link.BizPortal

      • Go to www.landbank.com and click LANDBANK Link.BizPortal
      • Click PAY NOW
      • Type of select a merchant name (e.g. Central Luzon State University) on the search field then click Continue
      • Select Transaction Type (e.g. Diploma/TOR)
      • Select Payment Options (e.g. LANDBANK)
      • Fill-out Transaction Details and review provided information. Then, click Submit.

     

    After payment confirmation, take a screenshot. Send back the proof of payment as an attachment by replying to the e-mail address who sends the amount to be paid.

7. The RIC after receiving the proof of payment, informs the student when the documents will be ready for release.

  1. The student downloads the Application for Leave of Absence (ACA.OAD.YYY.F.026).
  2. The student accomplishes the form and saves it as a pdf file.
  3. The student sends the pdf file as an email attachment to reloads@clsu.edu.ph with a subject heading “COURSE_APPLICATION FOR LOA

Example:  If you are a BSIT student, the subject heading should be:

                    BSIT_APPLICATION FOR LOA

  1. In addition to the Application for Leave of Absence, the student also sends as an email attachment the letter of parent’s/guardian’s consent (also in pdf or jpg file).
  2. Upon receipt of the Application for LOA and its corresponding attachment, the OAD will acknowledge the student if their application was approved or state the reason if it is denied.
  1. The student downloads the Evaluation Sheet for Advance Credits (ACA.OAD.YYY.F.009).
  2. The student accomplishes the form and saves it as a pdf or jpg file.
  3. The student sends the pdf/jpg file of the accomplished form to the official CLSU e-mail account of the Records-in-Charge (RIC) with a subject heading “EVALUATION SHEET FOR ADVANCE CREDITS.” The RIC will be responsible for endorsing the form to the respective Department Head, provided that a copy of the certification of grades or transcript of records containing the subject/s to be validated/credited is already submitted to the Office of Admissions.

     Below is the official email addresses of the RIC’s:

CAG       ric_cag@clsu2.edu.ph

CASS      ric_cass@clsu2.edu.ph

CBAA      ric_cbaa@clsu2.edu.ph

CED       ric_ced@clsu2.edu.ph

CEN       ric_cen@clsu2.edu.ph

CF          ric_cf@clsu2.edu.ph

CHSI      ric_chsi@clsu2.edu.ph

COS       ric_cos@clsu2.edu.ph

CVSM     ric_cvsm@clsu2.edu.ph

  1. The Department Head reviews the form and the subject/s to be validated, affixes the signature, then sends it back to the RIC. The OAD will honor only emails sent by Department Head using their official email account (clsu.edu.ph or clsu2.edu.ph).
  2. In the case of multiple subjects to be validated or credited, the RIC sends the attachments to the concerned Department Head to cover all subjects that are to be validated or credited.
  3. The Office of Admissions sends an acknowledgment of receipt of the e-mail, prints the attachments, and updates the student’s academic record.

NOTE: A student shifter is one who wishes to shift or transfer to another curriculum at the University. The student shifter must meet the admission requirements for the curriculum he/she wishes to transfer.

  1. The student requests (via email with the following format below) for the electronic copy of the form for the Application for Change of Program (ACA.OAD.YYY.F.012) from the Records-in-Charge (RIC) assigned to the college offering the program where he/she intends to shift:
    Example:

    Current Course: BSIT

    New Course:  BSBio

    The subject heading should be:  “BSIT SHIFTING TO BSBIO”

    Email Addresses of Records In-Charge (RIC):

        • CAG – ric_cag@clsu2.edu.ph
        • CASS – ric_cass@clsu2.edu.ph
        • CBAA – ric_cbaa@clsu2.edu.ph
        • CED – ric_ced@clsu2.edu.ph
        • CEN – ric_cen@clsu2.edu.ph
        • CF – ric_cf@clsu2.edu.ph
        • CHSI – ric_chsi@clsu2.edu.ph
        • COS – ric_cos@clsu2.edu.ph
        • CVSM – ric_cvsm@clsu2.edu.ph
  1. After receiving the request, the concerned RIC shall review the enrollment record in the program where the student intends to shift. The RIC shall send a copy of the form to the student if, based on the enrollment record, the program can still accept shifters.
  1. The student accomplishes the form and saves it as a pdf/png/jpg file.
  1. The student sends the pdf/png/jpg file as an email attachment to the official email address of the College Registrar where the former program is offered with a subject heading “CURRENT COURSE SHIFTING TO NEW COURSE.

Example:       Current Course: BSIT

New Course:  BSBio

The subject heading should be:  “BSIT SHIFTING TO BSBIO”

Email Addresses of College Registrars:

          • CAG – pvroguel@clsu.edu.ph
          • CASS – cass_registrar@clsu.edu.ph
          • CBAA – marahvalimento@clsu.edu.ph
          • CED – mananghaya.mayk@clsu.edu.ph
          • CEN – blcapiendo@clsu.edu.ph
          • CF – reamaetemplonuevo@clsu.edu.ph
          • CHSI – chsiregistrar@clsu.edu.ph
          • COS – csregistrar@clsu.edu.ph
          • CVSM – fbrmatias@clsu.edu.ph

Reminder:

                • Students must supply all the needed information in the form.
                • The correct subject heading must be used.
                • Applications with incomplete information and attachments, as well as send with the wrong subject heading, may not be processed.
  1. The student must also attach the following documents together with the Application for Change of Program in the email: College/Department clearance (if applicable), and admission slip or checklist of grades (whichever is applicable).
        1. For Shifting of Curricular Program within the same College
          1. The College Registrar endorses the shifting form to the official email address of the Department Head of the student’s former curricular program.
          2. The Dept. Head endorses the shifting form to the Department Head offering the curricular program the student wishes to transfer to.
          3. If the Department Head finds the student qualified, he/she endorses the shifting form by sending it to the College Dean. If not qualified, the Head returns the form to the student concerned by email.
          4. Finally, the College Dean forwards the shifting form to the official email of the Office of Admissions (reloads@clsu.edu.ph).
        1. For Shifting of Curricular Program to another College
          1. The College Registrar endorses the shifting form to the official email address of the Department Head offering the student’s former curricular program.
          2. The Department Head endorses the shifting form to the College Dean of the student’s former curriculum.
          3. The Dean sends the form to the College Registrar where the student’s new program is offered.
          4. The accepting College Registrar endorses the form to the Department Head offering the student’s new curricular program.
          5. If the Department Head finds the student qualified, he/she endorses the shifting form by sending it to the College Dean. If not qualified, the Head returns the form to the student concerned by email.
          6. Finally, the College Dean forwards the shifting form to the official email of the Office of Admissions (reloads@clsu.edu.ph).
  1. The OAd, upon receipt of the email, prints the attachments and files them in the student’s record. The OAd acknowledges the student’s email and instructs him/her to proceed with the registration following the procedure posted on the website.

NOTE:  The College Registrars, Department Head, and Deans concerned need not sign the form.  The endorsement email serves as proof of their approval of the process.