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1. Click the link below and fill-out the Google Form for ID Application of CLSU Faculty/Staff.

2. Kindly wait for the email from the Office of Admissions (OAd) regarding the schedule of picture taking, signature signing, and releasing of ID.

Application For Graduation, 2nd Semester SY 2021 - 2022

The following Google form will accept responses until February 28, 2022:

Application For Graduation:

Application For Graduation (DOT.UNI):

Graduation Clearance 2021 – 2022

For DOT-Uni Students

1.    The student should have the following before accessing the link provided below:  a) an active Gmail account; b) student and parents’/guardian’s signature in jpeg format; and, c) recent 2”x2” color photo with white background and name tag with the following format: SURNAME, FIRST NAME, MIDDLE INITIAL, also in jpeg format. A computer-generated and cropped photo will not be accepted

 

2.    The student accomplishes the Google form on this link: Enrollment Form.  (Please note that the link will be accessible only during the registration period, that is, June 21-22, 2021 for School Year 2021-2022.)

 

NOTE:  Accomplishing the Google form will serve as confirmation of enrollment.  Failure to confirm will mean disinterest to enroll in CLSU and result in the forfeiture of the slot reserved for the student.

 

3.    After accomplishing the Google Form, the student waits for an email where the following information will be specified:

 

a.    Log-in credentials to the Student Access Module;

b.    Instructions on how to download and print registration form;

c.    Student’s official e-mail address (name@clsu2.edu.ph) to be used in the Google Classroom.

 

4.    The student should be ready with the documents listed below to be submitted to the Office of Admissions (OAD) on or before August 31, 2021.  Documents should be placed in a long folder and inserted in a brown envelope.  The following should be written in front of the envelope: Full Name; Course; and Contact Number.  The documents can be submitted to OAD through the drop box located at the University Main Gate or by courier (LBC, JRS, etc.) addressed to:

 

The Dean

Office of Admissions

Central Luzon State University

Science City of Muñoz, Nueva Ecija

 

Students who fail to submit the required documents will be barred from enrolling during the second semester of the current school year.

 

a)    Original copy of Senior High School Card (Form 138), for Incoming First-year student or Transfer Credentials/Honorable Dismissal, Transcript of Records/Certification of Grades, Certification of Good Moral Character from the previous school, for Transferee.  (A transfer student must not have more than 25% failure in all units taken during the last semester.)

b)    Original copy of Birth Certificate, issued by the Philippine Statistics Authority (PSA)  

c)    Two pieces recent 2”x2” color photo with white background and name tag with the following format: SURNAME, FIRST NAME, MIDDLE INITIAL. A computer-generated and cropped photo will not be accepted

d)    Additional documents for recipients of Scholarship/Study Grant

·   For Children of CLSU EmployeeAffidavit of parents (CLSU employee).  Forms are available at the Office of Admissions.

·   For other scholarship/financial grantees. Certificate/Notice of Award of the scholarship/financial grant.

NOTE: The OAd will inform the concerned faculty member that you have officially dropped his/her subject. There is no need to have the dropping form signed. There is no need to send their dropping form to their RIC’s.

(For clients with a computerized record on file:  Graduates from 2001 to present; Inactive Students)

Office or DivisionOffice of Admissions
ClassificationFrontline Service
Type of TransactionGovernment-to-Citizens (G2C)
Who may availGraduates / Inactive Students / Authorized Representative
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Accomplished request form (1 copy)Office of Admissions via CLSU Website: https://clsu.edu.ph
Proof of Payment/Bank Deposit SlipRequesting Party/Bank
Authorization Letter (if representative is sent)Requesting Party
ID or equivalent documentRequesting Party
Passport-sized ID picture with name tag (if for board examination)Requesting Party
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 20201. NoneNone
2. Accomplish the downloaded request form from the link provided on the website2. NoneNone
3. Send accomplished request form via email to oad-fls@clsu.edu.ph3. Retrieve academic record; Check if computerized Transcript of Records (TOR) is on file; Advise the client to pay the corresponding feeNone5 minutesFrontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip₱100.00 per page5 minutesBank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph5.1. Schedule the release of TOR through email



5.2. Prepare, check, re-check, and sign the TOR
None2 minutes



5 minutes
Frontline Personnel
Office of Admissions



Frontline Personnel
Records Management Officer
Registrar
Dean
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the TORNone1 Minute



Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

#1 Issuance of Transcript of Records

Citizens Charter

(For clients with a computerized record on file:  Graduates from 2001 to present; Inactive Students) Office or Division Office of Admissions Classification Frontline Service Type of Transaction Government-to-Citizens (G2C) Who may avail Graduates / Inactive Students / Authorized Representative CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished request form (1 copy) Office of Admissions via CLSU […]

(For clients without a computerized record on file: Graduates from 2000 and earlier; Inactive Students)

Office or DivisionOffice of Admissions
ClassificationFrontline Service
Type of TransactionGovernment-to-Citizens (G2C)
Who may availGraduates / Inactive Students / Authorized Representative
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Accomplished request form (1 copy)Office of Admissions
Proof of Payment/Bank Deposit SlipRequesting Party/Bank
Authorization Letter (if representative is sent)Requesting Party
ID or equivalent documentRequesting Party
Passport-sized ID picture with name tag (if for board examination)Requesting Party
University Clearance (if not available on file)Office of Admissions
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 20201. NoneNone  
2. Accomplish the downloaded request form from the link provided on the website2. NoneNone  
3. Send accomplished request form via email to oad-fls@clsu.edu.ph3. Retrieve academic record; Check if computerized Transcript of Records (TOR) is on file; Advise the client to pay the corresponding feeNone5 minutesFrontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip₱100.00 per page5 minutesBank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph5.1. Set the date for the release of TOR through email

5.2. Prepare, check, re-check, and sign the TOR
None2 minutes

4 hours
Frontline Personnel
Office of Admissions
Frontline Personnel
Records Management Officer
Registrar
Dean
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the TORNone1 Minute



Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

#2 Issuance of Transcript of Records

Citizens Charter

(For clients without a computerized record on file: Graduates from 2000 and earlier; Inactive Students) Office or Division Office of Admissions Classification Frontline Service Type of Transaction Government-to-Citizens (G2C) Who may avail Graduates / Inactive Students / Authorized Representative CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished request form (1 copy) Office of Admissions Proof of […]

(For lost diploma)

Office or DivisionOffice of Admissions
ClassificationFrontline Service
Type of TransactionGovernment-to-Citizens (G2C)
Who may availGraduates or their Authorized Representative
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Accomplished request form (1 copy)Office of Admissions
Proof of Payment/Bank Deposit SlipRequesting Party/Bank
Affidavit of LossRequesting Party
ID or equivalent documentRequesting Party
Authorization letter (if representative is sent)Requesting Party
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 20201. NoneNone  
2. Accomplish the downloaded request form from the link provided on the website2. NoneNone  
3. Send accomplished request form via email to oad-fls@clsu.edu.ph3. Verify academic record;
Advise to send an e-copy of Affidavit of Loss (Original copy will be given upon release of the diploma)
Advise client on the amount to pay
None2 minutesFrontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip₱300.00 per page5 minutesBank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph5.1. Schedule the possible release of the diploma through email.

5.2. Prepare, check, re-check, and sign the Diploma

5.3. Sign the Diploma
None2 minutes

2 minutes

4 minutes
Frontline Personnel
Office of Admissions

Frontline Personnel
Office of Admissions

Dean of Admissions
College Dean
Board Secretary
University President
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the DiplomaNone1 Minute




Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

#3 Issuance of Diploma (Second Copy)

Citizens Charter

(For lost diploma) Office or Division Office of Admissions Classification Frontline Service Type of Transaction Government-to-Citizens (G2C) Who may avail Graduates or their Authorized Representative CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished request form (1 copy) Office of Admissions Proof of Payment/Bank Deposit Slip Requesting Party/Bank Affidavit of Loss Requesting Party ID or equivalent document […]

(Certification of Graduation, GPA, Enrollment, CAV, etc.)

Office or DivisionOffice of Admissions
ClassificationFrontline Service
Type of TransactionGovernment-to-Citizens (G2C)
Who may availGraduates/ Inactive Students/ Enrolled Students/ Authorized Representative
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Accomplished request form (1 copy)Office of Admissions
Proof of Payment/Bank Deposit SlipRequesting Party/Bank
ID or equivalent documentRequesting Party
2 sets of TOR/Diploma (xerox copy, for CAV)Requesting Party
Authorization letter (if representative is sent)Requesting Party
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. Visit the Students Corner of the CLSU Website https://clsu.edu.ph and open the Procedure for Request of Frontline Services, 20201. NoneNone
2. Accomplish the downloaded request form from the link provided on the website2. NoneNone
3. Send accomplished request form via email to oad-fls@clsu.edu.ph3. Retrieve academic record; Advise the client to pay the corresponding feeNone5 minutesFrontline Personnel
Office of Admissions
4. Pay through the following options:
Option A. Over-the-counter payment to the LandBank branch near the client

Account Name: CLSU Income Account F-164
Account Number: 2961-0384-16

Option B. LandBank Online Banking (Link.BizPortal)
a. Go to www.landbank.com and click on LANDBANK Link.BizPortal
b. Click PAY NOW
c. Type a Merchant’s Name (e.g. Central Luzon State University) on the search field then click Continue.
d. Select Transaction Type (e.g. Diploma/TOR)
e. Select Payment Options (e.g. Cash payment, over-the-counter, etc.)
f. Fill-out Transaction Details and review provided information.
(NOTE: When asked for ID No., please enter 00-0000). Then, Click Submit.
g. View and print or take a screenshot of Payment Confirmation.
4. Process payment and issue official receipt/payment confirmation slip₱Ordinary Certification Fee – ₱50.00; CAV Fee – ₱100.005 minutesBank
5. Present proof of payment by sending via email the digital copy or photo of the deposit slip, payment confirmation, or official receipt to oad-fls@clsu.edu.ph5. Schedule release of the document

Process the request

None2 minutes

3 minutes
Frontline Personnel
Office of Admissions

Frontline Personnel
Office of Admissions

Records Management
Officer or Registrar
6. Present ID and authorization (if applicable). Claiming of documents can be done through the following options:

Option A. Dropbox. Pick-up personally or by another person with authorization letter at the CLSU Main Gate

Option B. Courier (if client) send a prepaid courier pouch
6. Release the Document/sNone1 Minute



Security Guard on Duty
University Security Force

Frontline Personnel Office of Admissions
—END OF TRANSACTION—

#4 Issuance of Certification

Citizens Charter

(Certification of Graduation, GPA, Enrollment, CAV, etc.) Office or Division Office of Admissions Classification Frontline Service Type of Transaction Government-to-Citizens (G2C) Who may avail Graduates/ Inactive Students/ Enrolled Students/ Authorized Representative CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished request form (1 copy) Office of Admissions Proof of Payment/Bank Deposit Slip Requesting Party/Bank ID or equivalent […]