Online Request Form for Frontline Services (TOR, CAV, Transfer Credentials, 2nd Copy of Diploma etc.)


ANNOUNCEMENT

Please be informed that starting 11 April 2023, the Frontline Services Section of the Office of Admissions will no longer accept requests through email.

Requests for the issuance of TOR, a second copy of diploma, transfer credentials, and related documents, as well as for services such as CAV and authentication must be filed through the online request form, which can be accessed through this link: https://oad.clsu2.edu.ph/drms/

Thank you.  

Requesting of Transcript of Records

  1. Fill out the Request Slip Form (ACA.OAD.YYY.F.083) and submit it to the Front Desk Officer.
  2. If for Board Exam: Provide a passport sized with name tag legibly showing SIGNATURE OVER PRINTED FULL NAME in the format: First Name, Middle Initial, Last Name, and Extension Name. 
  3. If for Advance Studies:  Provide a request letter from your intended School.
  4. If for Transfer of Credentials:  Provide an accomplished clearance. Note: Please be advised that failure to provide any of the required documents will result in your request not being processed.
  5. The Front Desk Officer will verify your records and determine the number of pages for your TOR. Please wait while the officer provides you with the status of your request and the correct number of pages on your Request Slip Form.
  6. Pay Php 100 per page at the Cashier by presenting your Request Slip Form.
  7. Return to the OAD Front-Line to submit your request along with the official receipt.
  8. The Front Desk Officer will receive your request and provide you with a Claim Stub/Follow-Up Slip before you leave.
  9. Proceed to the Office of Admissions on or before the scheduled release date.

Requesting of Diploma (2nd Copy)                       

  1. Submit an Affidavit of Loss: If your original copy is lost.Note: Please be advised that failure to provide the required documents will result in your request not being processed.
  2. Fill out the Request Slip Form (ACA.OAD.YYY. F.083) and submit it to the Front Desk Officer along with the affidavit of Loss.
  3. The Front Desk Officer will verify your requirements. Please wait while the officer provides you with the status of your request.
  4. Pay Php 300 at the Cashier by presenting your Request Slip Form.
  5. Return to the OAD Front-Line to submit your Request Slip Form and requirements along with the official receipt.
  6. The Front Desk Officer will receive your request and provide you with a Claim Stub/Follow-Up Slip before you leave.
  7. Proceed to the Office of Admissions on or before the scheduled release date.

Requesting of CAV (Certification, Authentication and Verification)  

  1. Prepare your requirements such: 2 sets of Photocopy of your Transcript of Records (TOR) and 2 sets of Photocopy of your Diploma Note: You may bring the original copies of your TOR and Diploma upon request to shorten the processing time for releasing your documents. However, this is not required.
  2. Fill out the Request Slip Form (ACA.OAD.YYY.F.083) and submit it to the Front Desk Officer together with the required documents
  3. The Front Desk Officer will verify your requirements. Please wait while the officer provides you with the status of your request.
  4. Pay Php 200 per copy at the Cashier by presenting your Request Slip Form.
  5. Return to the OAD Front-Line to submit your Request Slip Form and requirements along with the official receipt.
  6. The Front Desk Officer will receive your request and provide you with a Claim Stub/Follow-Up Slip before you leave.
  7. Please wait at the waiting area, your name will be called when the documents is ready for release.  

Requesting of Certified True Copy

  1. Prepare your requirements such as: Photocopy of your Transcript of Records (TOR) and Photocopy of your Diploma Note: The quantity or set may vary according to your needs. You may also bring the original copies of your TOR and Diploma upon request to shorten the processing time for releasing your documents; however, this is not required.
  2. Fill out the Request Slip Form (ACA.OAD.YYY.F.083) and submit it to the Front Desk Officer together with the required documents.
  3. The Front Desk Officer will verify your requirements. Please wait while the officer provides you with the status of your request.
  4. Pay (Php 50 per set of TOR and Diploma) at the Cashier by presenting your Request Slip Form.
  5. Return to the OAD Front-Line to submit your Request Slip Form and requirements along with the official receipt.
  6. The Front Desk Officer will receive your request and provide you with a Claim Stub/Follow-Up Slip before you leave.
  7. Please wait at the waiting area, your name will be called when the documents is ready for release.

 

Requesting of Certifications

  1. Fill out the Request Slip Form (ACA.OAD.YYY.F.083).
  2. Pay Php 50 per certification at the Cashier by presenting your Request Slip Form.
  3. For Course Description; If all subjects, clients will be informed via email for the number of pages to be paid.
  4. Return to the OAD Front-Line to submit your Request Slip Form along with the official receipt.
  5. The Front Desk Officer will receive your request and provide you with a Claim Stub/Follow-Up Slip before you leave.
  6. Please wait at the waiting area, your name will be called when the documents is ready for release.

 

Requesting of Request Letter for Form137/Transcript of Records

  1. If you are an inactive or graduate student, please fill out the Request Slip Form (ACA.OAD.YYY.F.083). However, if you are an active student, kindly proceed to your Records- In-Charge to process your request.
  2. Submit your Request Slip Form to OAD Front-Line.
  3.  The Front Desk Officer will receive your request and provide you with a Claim Stub/Follow Up Slip before you leave.
  4. Proceed to the Office of Admissions on or before the scheduled release date.

 

Requesting of Checklist of Completed Grades


Note: If you are an active student, proceed to your Records-In-Charge to request your checklist or in a Document Request Management System.
However, if you are an inactive or graduate student needing a checklist, it is recommended that you request a Transcript of Records (TOR) instead, as checklists are not available for inactive or graduate students