Procedure for Processing of Change of Program (Shifting)

NOTE: A student shifter is one who wishes to shift or transfer to another curriculum at the University. The student shifter must meet the admission requirements for the curriculum he/she wishes to transfer.

1. The student requests (via email with the following format below) for the electronic copy of the form for the Application for Change of Program (ACA.OAD.YYY.F.012) from the Records-in-Charge (RIC) assigned to the college offering the program where he/she intends to shift:
   Example:
   

   Current Course: BSIT

   New Course:  BSBio

   The subject heading should be:  “BSIT SHIFTING TO BSBIO”

   Email Addresses of Records In-Charge (RIC):

• • • • CAG – ric_cag@clsu2.edu.ph
      • CASS – ric_cass@clsu2.edu.ph
      • CBAA – ric_cbaa@clsu2.edu.ph
      • CED – ric_ced@clsu2.edu.ph
      • CEN – ric_cen@clsu2.edu.ph
      • CF – ric_cf@clsu2.edu.ph
      • CHSI – ric_chsi@clsu2.edu.ph
      • COS – ric_cos@clsu2.edu.ph
      • CVSM – ric_cvsm@clsu2.edu.ph

2. After receiving the request, the concerned RIC shall review the enrollment record in the program where the student intends to shift. The RIC shall send a copy of the form to the student if, based on the enrollment record, the program can still accept shifters.

3. The student accomplishes the form and saves it as a pdf/png/jpg file.

4. The student sends the pdf/png/jpg file as an email attachment to the official email address of the College Registrar where the former program is offered with a subject heading “CURRENT COURSE SHIFTING TO NEW COURSE”.

Example:       Current Course: BSIT

New Course:  BSBio

The subject heading should be:  “BSIT SHIFTING TO BSBIO”

Email Addresses of College Registrars:

• • • • • CAG – pvroguel@clsu.edu.ph
        • CASS – cass_registrar@clsu.edu.ph
        • CBAA – marahvalimento@clsu.edu.ph
        • CED – mananghaya.mayk@clsu.edu.ph
        • CEN – blcapiendo@clsu.edu.ph
        • CF – reamaetemplonuevo@clsu.edu.ph
        • CHSI – chsiregistrar@clsu.edu.ph
        • COS – csregistrar@clsu.edu.ph
        • CVSM – fbrmatias@clsu.edu.ph

Reminder:

• • • • • • • • Students must supply all the needed information in the form.
              • The correct subject heading must be used.
              • Applications with incomplete information and attachments, as well as send with the wrong subject heading, may not be processed.

5. The student must also attach the following documents together with the Application for Change of Program in the email: College/Department clearance (if applicable), and admission slip or checklist of grades (whichever is applicable).

1. 1. 1. 1. For Shifting of Curricular Program within the same College

1. 1. 1. 1. 1. The College Registrar endorses the shifting form to the official email address of the Department Head of the student’s former curricular program.
            2. The Dept. Head endorses the shifting form to the Department Head offering the curricular program the student wishes to transfer to.
            3. If the Department Head finds the student qualified, he/she endorses the shifting form by sending it to the College Dean. If not qualified, the Head returns the form to the student concerned by email.
            4. Finally, the College Dean forwards the shifting form to the official email of the Office of Admissions (reloads@clsu.edu.ph).

1. 1. 1. 2. For Shifting of Curricular Program to another College

1. 1. 1. 1. 1. The College Registrar endorses the shifting form to the official email address of the Department Head offering the student’s former curricular program.
            2. The Department Head endorses the shifting form to the College Dean of the student’s former curriculum.
            3. The Dean sends the form to the College Registrar where the student’s new program is offered.
            4. The accepting College Registrar endorses the form to the Department Head offering the student’s new curricular program.
            5. If the Department Head finds the student qualified, he/she endorses the shifting form by sending it to the College Dean. If not qualified, the Head returns the form to the student concerned by email.
            6. Finally, the College Dean forwards the shifting form to the official email of the Office of Admissions (reloads@clsu.edu.ph).

6. The OAd, upon receipt of the email, prints the attachments and files them in the student’s record. The OAd acknowledges the student’s email and instructs him/her to proceed with the registration following the procedure posted on the website.

NOTE:  The College Registrars, Department Head, and Deans concerned need not sign the form.  The endorsement email serves as proof of their approval of the process.